Government Office Document Imaging can help your firm organize critical legal documents for faster retrieval. Convert your paper files to CD and save precious time and money. Optical Character Recognition can even convert your current clients into searchable text documents!

Purpose: Create faster processing of paperwork, depositions, filings, subpoenas, lawsuits, settlements, ongoing trials and more!
Benefits: Eliminate bulky filing cabinets, secure backups of all critical documents, save time when retrieving indexed documents, make documents available to more than one person at a time, no expensive equipment to purchase, outsource your filing and reduce labor costs.

Bottom Line: The modern government office must practice good time management and office organization techniques in order to control costs and provide excellent service.

Document Imaging vs Paper Storage

Government Paper Documents Time Spent:

Travel to paper storage -------------------------- 20 min - 40 min
Search for files and specific documents ----- 15 min - 30 min
Return to office------------------------------------- 20 min - 40 min
Copy, fax or mail documents ------------------- 15 min - 20 min
Prepare files for destruction -------------------- 10 min - 20 min

Total Time 1 hr 20 min - 2 hrs 30 min
(Assume $10.00 / hr salary and benefits) $13.33 - $25.00 / occurrence

Electronic File System or Document Imaging for Government Offices:

Insert disc into PC or retrieve from server--- 2 min - 3 min
Print or email documents ------------------------ 2 min - 5 min

Total Time 4 min - 8 min
(Assume $10.00 / hr salary and benefits) $.66 - $1.33 / occurrence

Expense of Storing Paper Files Verses Electronic File Storage

Paper Storage Expenses (local paper storage facility)

4.6 cents per month - 55.2 cents per year (150 page files)
Storage boxes ($7.50 / 20 files) 37.5 cents per file
Destruction cost after retention period = 60 cents per file
Labor cost ?

Total Cost per File (5 year retention period) = $3.72 + Labor

Paper Storage Expense (third party storage facility)

Enter paper file into storage = $1.25 - $1.30
Storage boxes ($7.50 / 20 files) 37.5 cents per file
6 cents per month = 72 cents per year
Destruction cost after retention period = 60 cents
Labor cost ?

Total Cost per File (five year retention period) = $5.18 - $5.28 + Labor
(Retrieval charge of $25 -$40 per occurrence)

Electronic File Storage or Documet Imaging

Imaging expense (average) = $5.00 - $6.00
Labor cost $0
Storage boxes $0
Destruction cost $0

Total Cost per File (Lifetime retention) = $5.00 - $6.00

Government Benefits

1) Prepare Closing Contracts for Imaging
We remove all staples, paper clips, etc. as well as organizing and straightening all files. Our scanners accept paper sizes up to 50 inches making those big closing contracts a sinch.

2) Scanning Text for Searchable CDs
Using high-speed, high-resolution scanners, we convert your paper documents to digital format. Optical Character Recognition (OCR) allows us to actually transform your paper files to digital formats with searchable text throughout the entire document.

3) File Conversion
Electronic files are burned to CDs or DVDs which have a customized, user-friendly, windows based retrieval system. We offer unique search fields according to your specific data requirements. Every word on the page will be searchable making this solution fast and effective.

4) Government Security
We retain backup CDs of every document we scan in case your data is lost, damaged or otherwise compromised. We also offer secure disposal of sensitive documents.

5) Mass Government Implementation
We deliver or ship your documents on CDs and show you and your staff how to use your new document retrieval system

If office organization, time management, records management or document management is a challenge for your company, this product can make your life much easier. Difficulties with getting organized, filing and paper management can cause you or your employees to waste up to 150 hours per year!