Manufacturing
Document Management Solutions
Manufacturing relies
on modern document imaging technology to gain a competitive advantage
in the fast paced market. With never ending economic, competitive,
and regulatory challenges, it’s easy to understand the importance
of operating more efficiently and cost effectively.
US Imaging has a team of
Installation and Support Specialists who will work with your organization
to develop and implement customized manufacturing data storage
solutions and manufacturing document services that meet the specific
goals of your business. With our manufacturing data storage solutions,
US Imaging can streamline your business processes, reduce costs,
and improve service levels.
Document
Imaging vs Paper Storage
Hospital
Paper Documents Time Spent:
Travel
to paper storage --------------------------
20 min - 40 min
Search for files and specific documents
----- 15 min - 30 min
Return to office-------------------------------------
20 min - 40 min
Copy, fax or mail documents -------------------
15 min - 20 min
Prepare files for destruction --------------------
10 min - 20 min
Total
Time 1 hr 20 min - 2 hrs 30 min
(Assume $10.00 / hr salary and benefits) $13.33
- $25.00 / occurrence
Electronic
File System or Document Imaging for Hospital:
Insert
disc into PC or retrieve from server---
2 min - 3 min
Print or email documents ------------------------
2 min - 5 min
Total
Time 4 min - 8 min
(Assume $10.00 / hr salary and benefits) $.66
- $1.33 / occurrence
Expense
of Storing Paper Files Verses Electronic File
Storage
Paper
Storage Expenses
(local paper storage facility)
4.6
cents per month - 55.2 cents per year (150
page files)
Storage boxes ($7.50 / 20 files) 37.5 cents
per file
Destruction cost after retention period
= 60 cents per file
Labor cost ?
Total
Cost per File (5 year retention period) =
$3.72 + Labor
Paper Storage Expense (third party
storage facility)
Enter
paper file into storage = $1.25 - $1.30
Storage boxes ($7.50 / 20 files) 37.5 cents
per file
6 cents per month = 72 cents per year
Destruction cost after retention period
= 60 cents
Labor cost ?
Total
Cost per File (five year retention period)
= $5.18 - $5.28
+ Labor
(Retrieval charge of $25 -$40 per occurrence)
Electronic
File Storage or Documet Imaging
Imaging
expense (average) = $5.00 - $6.00
Labor cost $0
Storage boxes $0
Destruction cost $0
Total
Cost per File (Lifetime retention) = $5.00
- $6.00
Manufacturing
Benefits
Reduce
costs DRAMATICALLY!:
* Reduce HIGH cost of labor expenses due to
filing, retrieving, routing, and looking for
lost documents, files and information
* Minimize costs associated with copying,
printing, and faxing and other print materials
* Improve productivity by accomplishing tasks
more efficiently
* Reduce storage cost: filing cabinets, transportation,
file preparation, and record retention, staff
payroll
* Decrease time and cost with managing compliance
programs
Reduce
cycle times:
* Streamline business processes by converting
to a paperless system
* Shorten time-to-market
* Optimize order fulfillment
* Support Lean Manufacturing, Six Sigma, and
Kaizen initiatives
* Integrate and leverage ERP, MRP, SCM, and
e-Business Applications
* Supply chain collaboration
* Simplify production, order fulfillment,
shipping and receiving, accounts payables,
and accounts receivables
Increase
Levels of Service:
* Immediate answers with simultaneous access
documents related to orders, customer requests,
and inquiries
* Improve issues resolution
* Document customer account activity
* Share knowledge articles and techniques
* Rresponsive support departments: payables,
receivables, and purchasing departments
* Strengthens customer relations
* Enhance department collaboration and communications
* Increase sales orders and accounts proficiency
-
Expedite AR & AP departments
- Increase Productivity
- Streamline Shipping & Receiving
- Improve Documentation
- Share Knowledge Assets
- Immediate Access to Information
- Track and Automate Processes
- Disaster Recovery Solution
-
Improve order and fulfillment accuracy
- Reduce receivables and lower days sales outstanding
(DSO) rates
- Fast collections and higher collection rate
- Enhance reporting and communication
- Assist Sarbanes-Oxley requirements
- Order processing
- Complete customer profiling
- Resolution handling
- ISO Compliance
- FDA Compliance
- OSHA Compliance
- Corrective and Preventive Action (CAPA) Compliance
- Sarbanes-Oxley (SOX) Compliance
- Change Process Management
- Sensitive employee document control and management
- Hiring processing
- Human Resources
- Engineering
- Customer Service
- Issue resolution
- Documented standards processes
- Safety compliance
- Complete disaster recovery
- Modular/scaleable in design
- Catalog management
- Vendor contracts
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